Administrative jobs are always important to an organization. They provide support to company operations by maintaining office systems and supervising staff. Without them an office would probably not run as smoothly, which would have a direct impact on the efficiency of the firm. If you’ve been working in an administrative field as an office assistant or as a secretary and you believe you are good at it, it might be time to consider going up the ladder and try for an office manager job.
The rosy times are continuing for the Ugandan economy – the developing economy is growing at a faster rate than ever before. As a result,more multinationals are entering the market and more local businesses are springing up. Also current businesses are growing at a much faster rate. Which in turn means more jobs, more offices and thus more recruiting for office managers to manage the new offices. Thus it is the right time to apply for office manager jobs in Uganda. Office managers are responsible for facilitating the efficient functioning of an office through a range of administrative, clerical, financial and managerial tasks.
Duties of an Office Manager
As an office manager you would either be leading a team of people or performing the tasks on your own. This all depends on the size of your organization and the office you will be working in. There is no specific set of duties which an office manager performs as they always vary according to the size of your organization and the office. But the principle on which all the tasks are based is the same, which is to ensure that everything runs smoothly within the organization. The tasks that would be encountered by you could be any or all of the following:
Manage the team, make timely meetings to gauge performance
Order equipment before it runs out and keep check on new requirements
Develop and implement new administrative systems, such as record management
Keep a check on budget and making financial forecasts for the office equipment
Review and update health and safety policies and make sure they are observed
Give updates to senior management
Organize the tasks for various meetups and events
Oversee the recruitment of new staff, which sometimes might include training and inductions
Though this is not an exhaustive list it should give you a fair idea of the range of tasks you might encounter.
Requirements to become an office manager
There are no professional educational requirements as such but a high school diploma would be a must – higher qualifications would always get a preference. If the role requires you to manage a team then some professional experience would also be required. In case you have no experience then our other jobs in the administrative category might also interest you. The key skills that an employer will be looking for are the following:
Good soft skills
Good interpersonal skills
If you’re looking to start your career in the administrative field, make sure you check Jumia Jobs for the latest vacancies. Or perhaps you’re looking to make a change, if this is the case, don’t delay, see what else is out there and take that next step.